Wedding Planning Archives - Infinity Hospitality Design | Event Planning | Production Fri, 31 May 2024 18:58:01 +0000 en-US hourly 1 https://infinityhospitalitygroup.com/wp-content/uploads/2019/08/cropped-IH_Logo_512x512-1-32x32.png Wedding Planning Archives - Infinity Hospitality 32 32 The Top Wedding Trends of 2024 https://infinityhospitalitygroup.com/2024-wedding-trends/ Tue, 30 Jan 2024 20:05:16 +0000 https://infinityhospitalitygroup.com/?p=36070 From unconventional venues to rich color palettes, here's a look at 2024 wedding trends.

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It’s Giving Wedding Era

OUR PREDICTED WEDDING TRENDS FOR 2024

As we step into a new era, the world of weddings is set to undergo a transformation in 2024! Are you ready for it? 

Couples are looking for ways to express their unique love story and individuality, which has given rise to a variety of exciting trends that promise to redefine the wedding experience. In 2024, that experience will be more about the feeling your wedding day encompasses instead of just impressing your guests with a “wow factor.” 

From unconventional venues to timeless choices, here’s a glimpse into the wedding trends that are expected to shape the matrimonial landscape of 2024. Read on!

Unconventional Venues

The traditional wedding venue is evolving as couples seek out unique and unconventional spaces for their celebrations. From industrial warehouses and art galleries, to libraries or museums and private estates, expect to see couples choosing venues that reflect their personalities and interests. Non-traditional spaces provide a unique layout and design for couples to bring the overall ambiance of their wedding vision boards to life. 

However, securing such venues may not always be feasible. Fear not! You can infuse any venue with the ambiance you’re looking for by paying attention to the details. For example if you had your heart set on a place rich with history, consider incorporating vintage decor elements, such as antique furniture, candlesticks, and aged frames. With a thoughtful touch and creative flair, any venue can be transformed into a timelessly romantic space that reflects the couple’s unique love story. 

Take Christine and Eric’s late summer wedding at the Estate at Cherokee Dock for example. They transformed the modern style of the event center into an organic lounge space for their guests!

Photography by Stephanie Sorenson

Eco-Friendly Elegance

Sustainability continues to be a driving force in wedding planning – and we’re here for it! In 2024, couples are expected to make environmentally conscious choices in every aspect of their celebration. How? We’ll tell you! 

This can include opting for sustainable materials when selecting invitations, place cards, and other stationery. Consider digital invitations or recycled paper options to minimize waste. Go green with your floral arrangements by selecting locally sourced and in-season blooms. Include plant-based options on the menu to further reduce your wedding’s ecological footprint. And more couples are also giving guests plants as favors, setting each place at the table with a miniature potted flower or succulent.

By making mindful choices throughout the planning process, couples can create a wedding that not only celebrates their love but also respects the planet! Best of both worlds.

Micro-Weddings with Macro-Experiences

Intimate celebrations are here to stay, but couples are taking it a step further by curating unforgettable experiences for their guests. Quality over quantity is the mantra! As couples embrace the charm of intimacy by creating settings that foster connection and warmth, you can expect carefully crafted details, personalized touches, and unique experiences that leave a lasting impression. 

A popular trend in this direction is the shift toward family-style dinner tables, where loved ones gather around a shared feast, fostering a sense of togetherness and warmth. This communal dining experience not only encourages conversation but also adds a touch of nostalgia, reminiscent of familial gatherings.

Photography by Stephanie Sorenson

Rich Color Palettes

In a departure from traditional pastel and muted tones, contemporary couples are making a bold statement with rich and vibrant color palettes for their weddings! Embracing deep jewel tones like emerald green, sapphire blue, and ruby red, couples are introducing a sense of drama and personality into their celebrations. These bold choices extend beyond attire to include decor, floral arrangements, and even stationery. Think lush burgundy blooms, opulent table linens, and eye-catching bridesmaid dresses that add a dynamic and visually striking element to the wedding day. 

This trend allows couples to infuse their wedding design with a unique and memorable flair, showcasing their distinctive style and breaking away from the typical black and white palette without losing the class. Whether it’s an elegant and moody affair or a lively and energetic celebration, the use of bold and rich colors is transforming weddings into visually stunning celebrations that leave a lasting impression on both the couple and their guests.

Old Money Aesthetic

For couples yearning to evoke the timeless allure of Hollywood glamor and regal sophistication on their wedding day, embracing the “old money” aesthetic is the key to creating that atmosphere. But don’t worry, you can still achieve this look with a reasonable budget! 

Begin by setting the stage with moody candle lighting that casts a warm glow with soft flickering flames, creating an ambiance that is utterly romantic. Couples are opting for candlelit ceremonies, receptions, and even outdoor spaces, allowing the soft light to create an intimate atmosphere. And elevate the ambiance even more by incorporating candelabras, adding a touch of grandeur and opulence. Bows, whether adorning chairs, invitations, candles, cocktail glasses or even the bridal attire, exude a sense of refined elegance. Consider ornate details in table settings, such as vintage china and silverware to transport guests to a bygone era of sophistication. *chef’s kiss*

This careful curation of elements results in a wedding that not only captures the essence of old money aesthetics but also transports everyone into a world of timeless romance and cinematic allure!

Interactive Entertainment

We know we said we’re stepping away from the typical “wow factor” of the wedding day to catch the eyes of your loved ones, but genuine guest engagement will continue to take center stage in 2024 weddings. 

So gone are the days of passive observation; instead, couples are opting for immersive activities that transform their celebration into a participatory event. From photo booths to personalized DIY stations, like a cocktail mixing bar, or a custom perfume-making corner, interactive experiences add a layer of fun and personalization to the festivities. Couples can also consider live entertainment, such as bands, interactive games, dance lessons, or even a collaborative art project, encouraging guests to mingle and bond over these shared experiences! 

These engaging elements not only break the ice but also contribute to a memorable celebration, ensuring that everyone leaves with not just the memory of a beautiful wedding but also a shared experience that enhances the true connection of your special day.

Captured Moments

And last but not least, wedding photography will continue to undergo a captivating transformation as couples increasingly gravitate towards wanting the genuine and spontaneous moments that define their special day. 

Departing from the traditional emphasis on posed portraits, couples now look to celebrate the authentic emotions, laughter, and candid interactions that unfold naturally. This shift toward candid photography reflects a desire to not just remember the visual aesthetics of the day but to truly encapsulate the emotions and ambiance that make it uniquely theirs. The desired result is a collection of images that not only tells the story of the wedding day but also summarizes the genuine essence of the couple’s journey together, allowing them to relive the emotions and atmosphere of their celebration for years to come.

Photography by Erin Fox, Sammy McKenzie

As we anticipate the unfolding of these trends, one thing is for certain – the weddings of 2024 are set to be a celebration of love, individuality, and unforgettable experiences.

Interested in more inspo? Check out a few of our real weddings that we think were ahead of the 2024 trends!

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Employee Spotlight: Haley Simpson https://infinityhospitalitygroup.com/employee-spotlight-haley-simpson/ Wed, 08 Nov 2023 07:00:28 +0000 https://infinityhospitalitygroup.com/?p=35129 Find out more about November's employee spotlight, event coordinator Haley Simpson.

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A Q&A WITH HALEY SIMPSON

EVENT COORDINATOR WITH IH

Originally from Davenport, Iowa, Haley graduated from Iowa State University in 2022 with a bachelor’s degree in event management, a history working in the hospitality industry, and a passion for planning.

After graduation, Haley “always knew” she wanted to “venture out of the Midwest.” She decided to start a new chapter in Nashville due to the variety of opportunities in events and, of course, her love of country music. And the weather is definitely a perk!

Before becoming an event coordinator, Haley was an event caption, which she says gave her valuable experience managing both event staff and bartenders to ensure successful events. She’s thrilled for her new position that will allow her to build relationships with clients and bring their visions to life.

“I have always loved being creative and planning get-togethers with friends. I have a passion for creating memorable experiences,” Haley shared. 

Outside of work, you’ll find Haley exploring Nashville restaurants, going for long walks with her two pups, and trying new recipes. Her current favorite go-to burger spot in Nashville is Pharmacy Burger! Yum.

How long have you been in the hospitality industry? How long have you been a planner?

I have been in the hospitality industry for six years. I have been a planner for two years.

Where do you draw inspiration from?

I draw a lot of inspiration from Pinterest and other social media platforms. I also love bouncing ideas off of others and taking inspiration from those conversations.

How do you stay on top of everything? Any organizational tips or tricks?

To stay organized, I love writing out a to-do list each day. This helps me stay on top of my responsibilities without feeling overwhelmed. I always have a pen and sticky note nearby to write things down.

What themes or unique details have been your favorite from one of your events?

My favorite theme that I have done is “Life is A Highway” for a corporate trade show where we incorporated vintage decor, cars on display, checkered flags, and even had Gary Levox perform. As far as wedding details, I have two pups of my own so I love when clients want to incorporate their pets into their special day.

If you could give one piece of advice to couples planning a wedding, what would it be?

My piece of advice for couples is to take the time to enjoy the whole process. It is such an exciting time in life and can be easy to lose sight of the meaning behind all of the planning.

What are some of the challenges you face when planning an event and how do you overcome them?

Some challenges that I face when planning events are adapting quickly to potential issues. As a planner, you think you have every detail thought through; however, unpredictable issues can arise that may alter the plan. To overcome these obstacles, I take a step back and prioritize what would make the experience best for the client.

What is one of your favorite memories from one of your events?

My favorite memory from one of my events is receiving the biggest hug from a client and being told how great of an experience they had with us. I truly want each client to feel like their day was absolutely perfect.

What’s your favorite part about your job and why?

My favorite part of my job is seeing all of the planning and design come to fruition and clients having a wonderful time surrounded by friends and loved ones. I love the diversity of planning weddings and corporate events.

Photography by Sabrina Englehart and Details Nashville.

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How to Have an Eras-Inspired Wedding: Folklore Edition https://infinityhospitalitygroup.com/how-to-have-an-eras-inspired-wedding-folklore-edition/ Fri, 13 Oct 2023 22:40:51 +0000 https://infinityhospitalitygroup.com/?p=34736 Calling all Taylor Swift stans, here’s our take on how to have a Folklore Era-inspired wedding.

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MY HOUSE OF STONE, YOUR IVY GROWS

How to Have a Folklore-Inspired Wedding

Planning a wedding inspired by one of Taylor Swift’s eras is a unique and fun way to celebrate your love for her music and style. Ethereal and whimsical, Taylor’s Folklore and Evermore era is characterized by earth tones, cottagecore style, and woodland fairy vibes. Drawing inspiration from the dreamy woodland aesthetic, poetic storytelling, and stripped-down melodies of Folklore, you can create an unforgettable wedding that exudes intimacy and romance. For all the Folklore stans, here’s our take on how to have a Folklore-inspired wedding.

1. STYLE

The Folklore era is all about embracing simplicity and natural beauty. Opt for a wedding gown that exudes a bohemian and romantic vibe, perhaps featuring delicate lace or flowing chiffon. For the groom, consider a more relaxed and laid-back outfit, like a tailored tweed suit paired with a casual tie or bowtie. Accessorize with woodland-inspired touches, such as flower crowns, leaf motifs, or ethereal headpieces. For the outerwear, we suggest a cardigan of course! Wear your Folklore cardigan or have fun and personalize your own with custom patches. Here are some of our top picks.

2. DECOR

Embrace whimsical decor that complements the Folklore and Evermore eras. Incorporate elements like fairy lights, soft draping, and vintage furniture to create a cozy and inviting atmosphere. Use natural elements like wildflowers, ferns, and moss to bring the outdoor feel indoors, and don’t forget to add touches of muted earthy tones and soft neutrals in your decor.

For day-of signage, use antique frames and mirrors with hand-lettered messages guiding your guests through the celebration. Incorporate quotes from Taylor Swift’s songs to set the tone and infuse your wedding with a poetic touch. Mirror balls can be incorporated on the dance floor or used as a focal point during the ceremony.

Photography by Whitney Cadavid and Haley Birdsey

3. MUSIC

Incorporate acoustic versions of her songs or live performances for an intimate and emotional ambiance. If possible, hire a folk band or acoustic musicians to play during your ceremony or reception to add an extra layer of authenticity. For ideas, check out our Eras-Inspired Wedding playlist on Spotify.

4. WEDDING FAVORS

Thank your guests with personalized wedding favors inspired by Folklore. Offer small potted plants, seeds, or wildflower kits, symbolizing the growth and blooming of your love. Include a handwritten note expressing your gratitude for being a part of your love story.

Photography by Details Nashville

A Taylor Swift Folklore era-inspired wedding is more than just a celebration – it’s a story. Infuse the spirit of Folklore into every aspect – from the style and ceremony to the reception and music. Not in your Folklore era? Check out our blog on how to have a Lover-inspired wedding.

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Answering Our Most Frequently Asked Questions https://infinityhospitalitygroup.com/most-commonly-asked-wedding-planning-questions/ Thu, 07 Sep 2023 07:00:00 +0000 https://infinityhospitalitygroup.com/?p=34187 Commonly-asked wedding planning questions, answered.

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You Asked, We Answered

WEDDING PLANNING FAQ

Wedding planning can be stressful, trust us, we know— and we’re professionals! So no matter how simple or complex, there can be a million questions running through your mind, and we want to answer them.

We’ve listed out a few of our most commonly-asked questions about wedding planning below, from the average timeline from engagement to walking down the aisle, to how to personalize your day. Scroll on to see if we’ve answered any of the questions you’ve wanted to ask. Rest assured, you’re not the only one!

1. HOW FAR IN ADVANCE SHOULD I START PLANNING MY WEDDING?

It depends on the length of your engagement, but the average timeline can range anywhere from 12 to 18 months. Every wedding has uniquely different details, and the amount of time to plan varies on those details. One year is the sweet spot and provides ample time to plan, but at Infinity, we can plan an amazing wedding in any amount of time.

It’s important to begin planning as soon as you have your venue booked! The sooner you get a start on planning, the better chances you have to lock in the rest of your dream vendors.

2. WHAT WEDDING VENDORS DO I BOOK FIRST?

We recommend focusing on your photographer and entertainment first, then consider the rest. Once you find someone you like, lock them in as these particular vendors will only take one event a day.

3. HOW DO I KNOW MY WEDDING STYLE?

Discovering your wedding style is an exciting part of the wedding planning process! Check out our step-by-step guide to help you identify and define your wedding style.

4. HOW CAN I MAKE MY WEDDING UNIQUE AND SPECIAL?

There are a lot of different ways you can incorporate your unique love story into your wedding day, whether it’s with a custom catering menu, a unique guest book, cultural traditions, or by including fun activities. The key to personalization is incorporating elements that reflect your relationship and the things you both love. One of our couples met while playing beer pong, so we actually set up a beer pong table for their reception in honor of their meet-cute. 

Another way to cater to your personality on your wedding day is to break away from classic wedding traditions if they don’t speak to you or your partner. That may be choosing an alternative to the traditional guest book that speaks more to who you are as a couple, like an audio guest book. There’s something so special about being able to listen back to what your guests had to say on your wedding day. Find more ideas on how to put your own spin on traditions.

Working in venues that offer numerous levels or multiple spaces, like The Bridge Building, The Bell Tower, and The Estate at Cherokee Dock, provides room for a lot of creativity and maximizes the experience. Keeping your guests moving from one location to another on the same property keeps them entertained while also showcasing your personality and style throughout the different environments. Around one corner could be lounge furniture to give guests a place to have a good conversation, in another corner there’s a dessert bar with your favorite sweets, and in another a photo booth or cigar rolling station.

Photography by Anne Tenkhoff

5. WILL I BE ABLE TO COME AND SEE EXAMPLES OF THE DESIGN IN PERSON?

At Infinity, yes, you will be able to see examples of tablescape designs! We work closely with our vendor partners and have many samples of china, flatware, glassware, paper products, linens, chairs and decor to create mockups. Many florists can also provide a mockup centerpiece for a fee if you want to see that in person as well.

We also use a floor planning software called Merri. Your event planning team will create custom plans to help you visualize your entire event using 3D models of furniture, decor, flowers, and more, all within renderings of your specific venue. This 3D visualization platform was made for event planning to make you feel confident that your vision will actually come to life.

6. WHEN DO I SEND OUT WEDDING INVITATIONS AND SAVE-THE-DATES?

When focusing on the smaller details of your engagement timeline, keep in mind your save-the-dates, invitations, and the RSVP deadline. Save-the-dates should go out 8-12 months before your wedding date depending on the majority of traveling guests, 6-8 weeks for the official invitations, and the RSVP deadline should be 30-40 days before the wedding.

7. WHAT ARE SOME THINGS TO CONSIDER WHEN PLANNING A DESTINATION WEDDING?

Planning a destination wedding can be an exciting experience, but it requires careful consideration and organization. Some of things you’ll want to keep in mind are travel and accommodations for your guests. We connect all of our clients with a hotel room block service, who assist with overnight accommodations at hotels for guests.

Next up is transportation. Consider the logistics of transporting your guests seamlessly from the ceremony venue to the reception and then back to their accommodations as the evening concludes. This encompasses services like valet, a dedicated getaway car, or even shuttle arrangements. Undoubtedly, transportation is a pivotal component in planning a destination wedding. Our team presents a variety of options, empowering you to select the ones that align perfectly with your vision for this momentous day.

Considering your guests are going to be traveling in for a destination wedding, we recommend being open to a Friday or Sunday wedding date to give you and your guests the ability to maximize your weekend. Enhance their stay with thoughtful touches, such as a curated list of recommendations accessible via your wedding website or thoughtfully compiled within a welcome package awaiting them in their hotel rooms. You can even plan activities and excursions for your guests to enjoy during their stay.

Featured image by John Myers Photography.

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How to Have an Eras-Inspired Wedding: Lover Edition https://infinityhospitalitygroup.com/how-to-have-an-eras-inspired-wedding-lover-edition/ Sat, 01 Jul 2023 01:33:28 +0000 https://infinityhospitalitygroup.com/?p=34210 Taylor Swift stan? Here's our take on how to have a Lover Era-inspired wedding ceremony and reception.

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I’d Marry You with Paper Rings

HOW TO HAVE A LOVER-INSPIRED WEDDING

Having a wedding inspired by one of Taylor Swift’s eras can be a unique and fun way to celebrate your love for her music and style. In honor of her Eras Tour, we’re highlighting some of our favorites and how to incorporate them into your wedding day.

Dreamy, romantic, and fun, Taylor’s Lover era is characterized by vibrant colors and sparkle. For all the Lover stans, here’s our take on how to have a Lover-inspired wedding.

1. STYLE

Each era has its own unique color palette. The Lover era is so distinctive, we say ditch the traditional white and embrace color for your wedding weekend style. Here are some of our top picks.

Infinity Pro Tip: Discuss the shot list with your photographer and make sure they know you want every outfit change captured. Assign a wedding party member or a friend to ensure you get every shot you want. They’ll bring you your heart-shaped sunglasses, make sure you have your silly straw while getting ready, and ensure you and your photographer step out during the reception for a mini-session in your reception dress.

2. DECOR

The “Lover” era is all about romance, color, and whimsy. Incorporate these elements into your wedding decor with fairy lights and flowers to create a magical and enchanting atmosphere. Opt for abundant and colorful floral arrangements. Our couple Sarah + Joseph let their colorful florals speak for themselves and paired them with all-white linens. For more color, think about adding colored napkins, china, or glassware.

Photos by Rebecca MusayevAustin Gros, & Ashton Brooke. Florals by Marigo FlowersKnestrick by Design, & The Florista.

Add some sparkle with disco balls on the dance floor, fairy lights or twinkle lights during dinner, and sequined linens on your cake or sweetheart tables. Metallic tinsel fringe can also be used to dress up the bar or for a photo booth backdrop.

3. MUSIC

What would an eras-inspired wedding be without a playlist full of Taylor Swift hits? Just because you’re drawing decor and style inspiration from a single era, don’t feel like you have to stick to one album for your playlist. Choose songs based on what resonates with you and your partner the most. You can also include covers or acoustic versions for a unique twist. Here are some of our Lover-era picks:

  1. Walk down the aisle to an instrumental version of “Miss Americana & the Heartbreak Prince.”
  2. Dance down the aisle with your partner by your side to “Paper Rings.”
  3. Make a grand entrance into your reception with “ME!”
  4. Take your first spin as a married couple to “Lover” for your first dance.

Your playlist isn’t the only way to incorporate some of your favorite Lover lyrics. Lyrics can be incorporated throughout the reception. Our couple Sarah + Patrick incorporated them with a neon sign hanging on their photo booth backdrop while Anna Lee + Justin included lyrics at each table.

Remember, the key is to have fun and infuse your wedding with elements that represent your love for Taylor Swift’s music and style so personalize the details to make the day uniquely yours. Stay tuned for more eras-inspired wedding ideas.

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Employee Spotlight: Priscilla Stewart https://infinityhospitalitygroup.com/employee-spotlight-priscilla-stewart/ Tue, 13 Jun 2023 16:33:14 +0000 https://infinityhospitalitygroup.com/?p=34271 Find out more about June's employee spotlight, event coordinator, Priscilla Stewart.

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A Q&A WITH PRISCILLA STEWART

EVENT SPECIALIST WITH IH

Born in Port Chester, New York, with a few years in Maryland, Priscilla’s family made their way to Nashville during her teenage years. She later attended the University of Tennessee - Chattanooga where she received her bachelor’s in psychology.

After college, Priscilla taught pre-school for three years at The Goddard School, where she was awarded Teacher of the Year in 2020. After moving from teaching, she worked for a year in administration at NHC Place Sumner and was then looking for a change.

So what got her into event planning? “I’ve always been the party planner in my family and my friend group,” Priscilla shared with us. When the opportunity at Infinity presented itself, she applied for the event coordinator position and “took a leap of faith!” She is so excited to be a part of the team and loves both the people she works with and the variety of events. 

In her spare time, Priscilla enjoys spending time with her musician husband and watching him play around town, most notably at the Grande Ole Opry. She loves going to the driving range, supporting the Nashville Preds, and traveling the world— especially visiting her family in El Salvador and Puerto Rico. She says if you ever need a dance partner, she is your girl! Salsa, bachata, and hip-hop are her specialties.

Headshot of Event Coordinator, Priscilla Stewart
How long have you been in the hospitality industry? How long have you been a planner?

I’ve been in the hospitality industry for about a year now, and at the end of May, that marked my 1 year anniversary with Infinity Hospitality!

Where do you draw inspiration from?

I’m always on social media and Pinterest keeping up with new trends and ideas. I love to read my clients’ personalities because that guides me in what they may like or not like.

How do you stay on top of everything? Any organizational tips or tricks?

I take lots and lots and lots of notes! We have a master Google Doc for each event and that’s where we take notes. Even during vendor meetings, when a vendor is leading the meeting, I still take notes so I have a paper trail of what was discussed. I usually abbreviate in the Google Doc during the meeting, and then after the meeting I go back and go more in detail since it’s fresh on my mind.

Closeup of Bride's Bouquet and Groom
Three Tiered White Wedding Cake
What themes or unique details were your favorite from one of your events?

I’m a huge fan of color! A lot of my favorite events have been the ones who weren’t afraid to add some personality to their event with color. I think it’s a fun and creative way to make your event stand out from the rest.

If you could give one piece of advice to couples planning a wedding what would it be?

I would tell couples to trust their planners during the process. Our job is to plan your wedding from start to finish.

Priscilla Hugging Bride on Wedding Day before Ceremony
Priscilla Adjusting Bridal Veil at Outdoor Wedding
What are some of the challenges you face when planning an event and how do you overcome them?

Sometimes it’s difficult to explain certain aspects of a client’s event when they live out of state. We always try our best to explain everything to the best of our ability through emails, phone calls, and virtual meetings. Sometimes things are explained better when it’s in person! Whenever it’s time to schedule a design meeting or a venue walkthrough, we always suggest that our clients come in town for those. It’s beneficial and more fun to pick out linen colors in person rather than through a screen!

Green Table Setting For Sumer and Ronnie's Wedding Reception
Printed Seating Chart Posted to Mirror
What is one of your favorite memories from one of your events?

One of my favorite memories was from an event at The Estate at Cherokee Dock. My couple got married during COVID and we hosted their wedding celebration. The celebration was just a giant party! We had a scotch tasting bar, a boat ride, a golf driving range, a custom menu, romantic lighting, beautiful florals, and multiple lounge arrangements. It was such a beautiful and fun event!

What’s your favorite part about your job?

I love getting to meet new people and making relationships with my clients. Every client is different and unique. I am also a newlywed as of a year and a half ago and I love getting to share my personal experiences with other couples since I know exactly what my clients are currently going through.

Headshot of Event Coordinator, Priscilla Stewart

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Employee Spotlight: Event Director Kalyn Newport https://infinityhospitalitygroup.com/event-director-kalyn-newport/ Tue, 16 May 2023 07:00:22 +0000 https://infinityhospitalitygroup.com/?p=34126 Find out more about May's Employee Spotlight, Kalyn Newport, the Event Director.

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A Q&A WITH KALYN NEWPORT

FROM EVENT DESIGNER TO EVENT DIRECTOR

Since we last shared Kalyn, she's been promoted to event director, so we're checking back in now that she has new responsibilities!

Kalyn grew up in a small town in East Tennessee before moving to Knoxville for six years. Once she accepted a position with Infinity Hospitality in 2018, she made her way to Nashville. She knew this would be the perfect fit for her, and we couldn't agree more!

Kalyn got into event planning at The University of Tennessee while interning with the UT Department of Conferences and Non-Credit programs, later accepting a full time position. She gained experience in the event industry and truly discovered her love for planning events of all types and sizes.

When Kalyn has free time, she loves to dip into her creative abilities and paint. If she's not directing an event or painting away, you can probably find her sipping on a cocktail at Rosemary & Beauty Queen, eating a killer piece of pizza at Five Points Pizza, or catching a live music show.

Read on to learn more about Kalyn’s new role and click here to check out her previous spotlight in 2020!

Kalyn Newport
 Describe an average work day

Coffee first, always! Check in with my teams, prioritize my to-dos for the day, clear my inbox, attend client meetings, meet with new vendors, review lots and lots of contracts, floor plans and design boards, eat lunch somewhere in the mix, chat with the sales team, and introduce new clients and events to our Event Team.

How do you stay on top of everything? Any organizational tips or tricks?

I live by my Google Calendar and prioritize my tasks with a color coded system in my email that is based on order of importance.

What has been the biggest change you've noticed within the event industry since you began? 

Budgets are the biggest change. The average cost of events has nearly doubled. 

Any major trends you’ve noticed recently?

The timeless "black and white" wedding is back in style. 

Three to four years ago videography was not a high priority in the budget for couples, and now it's back to being a top must-have service.

Hannah and Caleb's Classic Glamorous Wedding
Hannah and Caleb's Custom LED Sign
What are some of the challenges you face in your new role, and how do you overcome them?

Our team has grown SO much in the last 5 years. It's certainly no small feat to memorize 20-30 events as an Event Coordinator, but try memorizing 400+ events in a calendar year, you simply cannot. That is what our 12 amazing event designers & coordinators are for. I trust each of my teams to know their events backwards and forwards and fill me in on the details as needed.

What’s your favorite part about being a director?

I love being connected with each department. It's fun to brainstorm and work on new ideas with marketing, lighting, and culinary teams.

Event Director Kalyn Newport posses with two grooms
What do you appreciate most about your team? 

That everyone is so passionate about what they do. Each person I work with takes so much pride in their work and truly wants to provide the best client/guest experience.

What is one of your favorite events and/or theme from an IH event?

A masquerade themed Halloween wedding! During COVID, we helped so many couples find new dates and one of my couples postponed their reception to Halloween. We originally started with a very classic design style of ivory with accents of navy, sage, blush, and then did a complete 180 once the new date was selected and fully embraced the Halloween date - Masquerade style!

Janie and Andrew's Celebration at The Bell Tower by Kalyn
Andrew and Janie at the Bell Tower for Wedding Celebration from Kalyn
How has your experience been working with IH?

It has been awesome! So many people at our company have helped me grow professionally. I would have never imagined myself in the spot I am in now 5 years ago. During my last interview I even asked, "Are you sure you want to hire me? I've never even run a wedding." I'm very thankful that Infinity took a leap of faith with me. I learn new things every single day; we keep it interesting around here!

In your opinion, what makes an event successful and how do you measure that success?

That our clients and guests walk away having a great experience, if not the best day of their whole lives. Chatting with our clients, brides and grooms, their parents and friends at the end of the night is always a great way to measure our success. An online review is great, but hearing about how great of a job your team did from clients/guests in-person is always a gratifying feeling.

Kalyn Helping Bride with Dress at The Bell Tower

See more of Kalyn's events below.

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How to Have a Daisy Jones-Inspired Wedding https://infinityhospitalitygroup.com/daisy-jones-inspired-wedding/ Thu, 11 May 2023 14:58:28 +0000 https://infinityhospitalitygroup.com/?p=33777 Get inspired by Daisy Jones & the Six and plan your own retro bohemian wedding.

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LOOK AT US NOW

If Daisy Jones & Billy Dunne Said “I Do”

Warning: Some minor spoilers may be ahead!

From the fashion to the music, and everything in between, we’re feeling inspired by Amazon’s miniseries Daisy Jones & The Six— and we’re not the only ones! We’re sharing our take on the retro era and making it come to life in 2023 style.

So picture this… The band is back together, and we have exclusive rights to plan Daisy Jones and Billy Dunne’s wedding. We will be sharing our thoughts on her bridal style, wedding venue, reception decor, personalized details, and more.

Keep scrolling to see inspiration from real weddings and ideas on how you can have a Daisy Jones-inspired wedding, too.

SHE WAS DRESSED IN…

Inspired by true icons like Stevie Nicks and Cher, Daisy Jones’ style is Bohemian, feminine, and very rock n’ roll, so of course her wedding weekend style wouldn’t be any different. 

For the rehearsal dinner, she rocked a sheer cape with beaded stars and silver detailing over a sleek silk dress. On the morning of her big day, she got ready in a comfortable silk robe with scalloped sleeves, simple embroidery, and, of course, fringe detailing. 

She later changed into a fitted gown with large lace detailing and dramatic bell sleeves for her intimate ceremony, and she held a beautiful organic bouquet of moody greenery and rust-colored florals. For the reception, she swapped her heels for a fun boot and a fringe leather jacket.

IT WAS LOCATED AT…

We can’t think of a better spot for Daisy and Billy to tie the knot than the Estate at Cherokee Dock. With towering trees, sprawling lawns, and lakeside views, the estate is a gated paparazzi-free oasis. Their wedding weekend would begin with an intimate rehearsal dinner in the stables the night before, followed by a ceremony on the Lakeside Lawn the next day, and a reception on the Sunset Terrace.

Photography by Glenai Gilbert and Becca Cannon

IT WAS DECORATED WITH…

A classic 70s color palette of mustard, rust, gold, and Persian red was weaved throughout the decor, from the retro lounge furniture to the florals. The ceremony was set with mix-and-match vintage seating and a statement floral arch on the Lakeside Lawn of the Estate at Cherokee Dock. Statement pampas grass lined the aisle with layered boho rugs leading to the altar.

As for the reception, a mix of classic round and farm tables filled the space with wood crossback chairs. The place settings included rust-colored napkins and lots of candles at the center of each table to enhance the intimate environment with whimsical wildflowers and greenery to compliment Daisy’s bouquet.  

On the patio sat lounge areas for guests with more vintage velvet seating, rattan chairs, and gold accent tables. 

Photography by Sabrina Englehart, Brad and Jen Photography, Ali Miller, and Molly Peach

WITH PERSONALIZED DETAILS LIKE…

Inspired by Daisy Jones & the Six’s tour, the invitation suite was a concert ticket with a classic Hatch Show Print-style save-the-date and a response card with a place for guests to request a song for the reception. The seating chart was created with old records, and the guest book was a gifted guitar from Teddy Price. 

Daisy’s wedding party–consisting of Karen Sirko, Simone Jackson, Billy’s daughter Julia, and her own daughter as the flower girl— wore mix-and-match orange and neutral dresses that expressed their personal styles. 

Out of respect for Billy Dunne’s sobriety, delicious mocktails were included with their open bar. And in homage to Camila, some of her favorite photos during her time with the band decorated the remembrance table. A camera was available for guests to take their own Polaroids, too.

Photography by Details NashvilleSarah PartainSara Bill Photography, and Taylor English Photography

NOT TO MENTION THE LIGHTING…

The reception space had an earthy environment with hanging greenery and disco balls above the tables. For dancing, the room was set with a fun color wash to enhance the celebratory ambiance. A neon sign reading “look at us now” was hung on the arch used in the ceremony and served as a photo booth backdrop for the reception.

On the outdoor patio sat marquee letters saying “You & Me,” which may or may not be a foreshadowing of their next single (crossing our fingers).

Photography by Sabrina Englehart and Abigail E. Photography

AND THE WEDDING EXIT…

In Daisy Jones fashion, she encouraged her wedding party to jump into the pool, dress and all, at the estate instead of doing a traditional send-off. 

Photography by Becca Cannon

Feature Image from Prime Video

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Unlocking Your Wedding Design Style: A Comprehensive Guide https://infinityhospitalitygroup.com/how-to-find-your-wedding-design-style/ Fri, 17 Feb 2023 22:03:45 +0000 https://infinityhospitalitygroup.com/?p=33106 Eight tips on how to find your wedding design style with inspiration from real weddings.

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WHAT IS YOUR WEDDING STYLE?

8 TIPS WITH REAL WEDDING INSPIRATION

Maybe you’ve had a secret wedding Pinterest board for years and know exactly what you want, or maybe you’re overwhelmed by the millions of photos you’ve seen and don’t know where to start. No matter what boat you’re in, we’re here to help you find the perfect vibe to make your wedding day truly special. Read on for our tips on how to find your wedding style.

1. Chat with your partner

First things first, talk it through with your partner. Whether they’re giving you free reign or have their own Pinterest board, you’ll want to make sure you’re on the same page when it comes to what you both are envisioning for the day.

2. Choose a level of formality

Consider the overall vibe you’re looking for. Do you want your day to be more formal or a little bit casual? Formality will impact everything from food service to linens, to guest attire and everything in between. Nailing this down first will help you narrow down a style. Opting for black tie? Go glam. Keeping it casual? Rustic might be for you!

GLAMOROUS
Bride with Bridesmaids in Gold Glamorous Dresses
Black Tie Wedding Groom Getting Ready
Black Tie Glamorous Wedding Invitation Suite
Classic Black Tie Wedding Ceremony with Hanging Glamorous Chandeliers, String Lighting, and Moody Black Drapes

3. Consider the season

The season you choose to have your wedding can inform things like color palette, floral choices, linen textures, and more. Summer is a great time to incorporate tropical arrangements and vibrant colors, while fall and winter are perfect for luxe velvet linens and rich color palettes like rust orange, wine red, or emerald green.

Sarah and Joseph embraced spring by bringing the outside in with stunning hanging florals and pastel hues.

ROMANTIC SPRING
Spring wedding reception table with colorful hanging floral installation at Nashville wedding venue The Bridge Building
White and Blue Table Number for Spring wedding Reception
Pastel floral centerpiece with pillar candles
TROPICAL SUMMER
Bride holding tropical wedding bouquet
Summer wedding reception disco balls decorated with tropical leaves
Tropical wedding ceremony altar arrangement
Summer wedding reception table setup with tropical centerpieces and blue napkins
MODERN FALL
Kate and Her Bridesmaids in Orange, rust, and neutral dresses
Modern Fall Rust Wedding Reception Table Setting at Cordelle
Fall Wedding Blanket Party favors with tag that says To Have and To Hold
MODERN CLASSIC WINTER
Winter Wedding Bridal Bouquet with Pinecones
Contemporary Christmas Wedding Centerpiece

4. Choose a color palette

Once you’ve nailed down formality and the season, and talked to your partner about what colors are absolute yays and nays, it’s time to choose a color palette. Because colors evoke different emotions, it can help inform overall style and vibe. We associate blues with serenity, while reds evoke feelings of passion and love. A black and white color palette feels sophisticated and powerful, lending itself to classic, modern, or glamorous styles, while vibrant colors work well with vintage-inspired, Bohemian, and tropical styles.

At The Bridge Building, Susie and Connar's all white color palette combined with clean modern lines created an air of simple sophistication.

Gray, a Bell Tower bride and stylist at Local Honey, was three steps ahead of Pantone and chose a magenta color palette for her 2022 wedding. Hues of pink and red were paired with vintage furniture and striking florals, creating an overall romantic and retro vibe.

MODERN CLASSIC
Susie-Connar-Bridge-Building-Wedding-49
All white modern wedding reception setup at the Bridge Building in downtown Nashville
White floral bud vase escort cards
All white wedding reception table with tall modern floral centerpiece
RETRO ROMANTIC
gray + trent
Romantic pink and red wedding sweetheart table
Pink velvet vintage sofa with pink roses

Photos by Kristin Sweeting and Alexis May

5. Consider your personal style

How would you describe your personal style? Minimalist, a little rock n’ roll, or country club chic? If fashion is an important part of how you express yourself and show your personality, think about incorporating the same elements into your wedding design. 

Georgia and Chance’s October wedding was a true reflection of their personal style. Punk and goth, yet minimal.

Anna Caroline, style maven and owner of the boutique L.A. Green, incorporated fashion trends like silver metallics and 70s glam into her day. Likewise, Gray, a Bell Tower bride and stylist at Local Honey, was influenced by silver metallics and the trending color magenta.

MOODY MODERN
Bride and groom wearing black leather creepers on their moody October wedding day
Moody floral arrangement on black circular wedding ceremony arch
Moody black wedding cake
Chance dressed in all black suit with black leather creepers
TRENDY RETRO
Disco ball themed wedding Invitation Suite
Anna Caroline + Matthew's Wedding Party in Film
Stylish bride wearing tulle gloves and rhinestone cowboy hat
Record Guest Book
Silver tinsel disco ball photo booth backdrop with custom neon sign

6. Look at how you decorate your home

Get inspired by interior design. Our homes are often reflections of ourselves, so if you want your wedding to be uniquely you, take a look around you. How does the space feel? What colors do you use? Is your home more minimal and modern or vibrant and eclectic?

MINIMAL MODERN
Minimal modern black and white wedding reception table setting
Minimal modern black and white wedding ceremony setup with black circular arch
Minimal modern black and white wedding reception menu at place setting
MODERN BOHO
Modern boho triangular wedding ceremony arch with pampas grass and florals
Modern boho wedding ceremony aisle marker with pampas grass and greenery

Photos by Andrew Allen Morton and Sabrina Englehart

7. Consider your passions

Do you want to incorporate any shared passions into your decor? Maybe you have a shared love of gardening or you're passionate about your family heritage; these elements can influence your style.

Bridge Building bride Emmy loves Bonnaroo and has been to the music festival every year for the past decade. She brought the fun, festival vibe to life with vibrant florals, oriental rugs, vintage lounge furniture, disco balls, and more.

VINTAGE BOHO
Greenery Install with disco balls hanging from industrial beams
Boho vintage velvet lounge area on the Riverfront
Vibrant boho wedding ceremony aisle decorated with oriental rugs
Wedding reception Bohemian colorful vintage velvet lounge area

Photos by Sabrina Englehart and John Myers Photography

8. Find a muse

You should have a pretty good idea of what your wedding style is at this point, but if all else fails – find a muse. If you’ve seen a wedding you love on TV, in a movie, or in a magazine, that’s a good place to start. Royal weddings, like Meghan and Harry’s, are loaded with classic wedding inspiration. Mandy Moore’s is what boho wedding dreams are made of, and Audrey Hepburn’s is sure to spark ideas for any vintage enthusiast. Who's your muse?

CLASSIC SOUTHERN
THE NAYLORS
Bride and Groom Kissing Beneath Classic Wedding Floral Arch at Cherokee Dock

At the end of the day, don’t feel like you have to fit in a box. Create harmony by combining different elements and styles to truly make your wedding your own.

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